Thank you for your interest in our Research Coordinator position. Please be advised Stanford's application system is currently undergoing a transition to a new recruiting platform. As part of this process, all active job postings were removed from the Stanford Careers website on June 1, 2026, and the application system is unavailable during the transition period.

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The new Stanford Careers site is scheduled to launch on July 6, 2026. At that time, applications for open positions will once again be accepted through the Stanford Careers website.

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If you submitted your application on or before June 1, 2026, your application remains under consideration. Our team will continue reviewing applications during the transition period and will contact candidates whose qualifications align with our current hiring needs.

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For those who were not able to apply before the system transition, we encourage you to check the Stanford Careers site after July 6 for available opportunities and application instructions.

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Thank you for your interest in joining our team, and we appreciate your patience during this transition.

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The Stanford Center for Precision Mental Health is focused on advancing precision medicine approaches for mental health. Our research is centered on developing brain-based classifications that improve understanding of the individual and inform personalized treatment selection. This Clinical Research Coordinator role will serve as a central operational and relationship-management position within the Stanford Center for Precision Mental Health.

 

Major responsibilities will include the development, coordination, and ongoing management of a broad network of clinical research collaborators and referral partners affiliated with the Center. These collaborators span multiple clinical and research disciplines, including psychiatry, primary care, ophthalmology, radiology, and psychology. The role will involve building strong working relationships across departments, supporting referral pathways into clinical research studies, facilitating communication among stakeholders, and helping ensure efficient coordination across partnering clinical sites and teams. Our clinical research studies incorporate functional MRI as a foundation for brain-based treatment personalization.

 

One focus in the center will be the launch and operational development of a new interdisciplinary initiative jointly led by the Stanford Center, the Department of Psychiatry, and the Department of Ophthalmology. This initiative will focus on coordinating patient referrals and longitudinal research participation across a series of clinical trials using our personalized fMRI approach, linked with advanced interventions and multimodal assessment approaches. A core component of the CRCA role will include coordinating the scheduling and tracking of functional brain imaging sessions timed to align with treatment protocols and study milestones, including pre-treatment, during-treatment, and post-treatment imaging assessments. Interventions across these studies will include Transcranial Magnetic Stimulation (TMS), ketamine-based treatments, and related emerging therapeutics.

 

The position will require exceptional organizational skills, strong interpersonal and communication abilities, comfort working across multidisciplinary clinical environments, and the ability to manage complex scheduling and research coordination workflows in a fast-paced academic medical setting. The role will be based within a team that values cooperation, fairness, efficiency, conscientiousness, and diversity of thought and background.

 

Interested candidates should include in their application:

1. A cover letter addressing the requirements of the role, motivation to contribute to research in                  precision mental health, and how their education and experience relate to the position described            above.

2. Resume or CV

3. In the cover letter or Resume/CV, please include the names of at least three referees.

 

The position is open until filled. However, because of funding timelines and project milestones, we are seeking to fill this position as soon as possible.

The supervising PI for this position is Leanne Williams. Learn more about the Center at Stanford Center for Precision Mental Health. For specific inquiries about the position: pmhw_admin@stanford.edu.

 

Specific Tasks Include:

 

• Coordinate clinical research studies and operational workflows from study start-up through close-out across multiple collaborating departments and clinical programs.

• Manage participant flow across clinical evaluations, imaging visits, and research appointments, including complex scheduling and cross-departmental coordination.

• Coordinate patient referrals and longitudinal participation across a portfolio of clinical trials involving precision mental health interventions, including Transcranial Magnetic Stimulation (TMS), ketamine, and related treatments.

• Coordinate scheduling and tracking of functional brain imaging sessions aligned with study protocols and treatment timelines, including pre-treatment, during-treatment, and post-treatment assessments.

• Determine eligibility of and obtain informed consent from study participants according to protocol requirements; assist in developing and implementing recruitment and referral strategies integrated within clinical workflows.

• Collect participant assessments and research data for precision medicine studies, including administering questionnaires and supporting protocol-specific evaluations.

• Collect and manage functional magnetic resonance imaging and related assessments for participants in precision medicine in mental health and neuroimaging studies.

• Develop, implement, and maintain clinical and operational workflows, standard operating procedures, referral documentation, and research-clinical integration processes across collaborating departments.

• Collaborate with investigators, clinicians, imaging teams, and study staff to ensure research protocols are operationally feasible, efficiently implemented, and well integrated into clinical care settings.

• Build and maintain strong working relationships with clinical research collaborators, clinic managers, nurse coordinators, administrative teams, and referring providers across psychiatry, primary care, ophthalmology, radiology, psychology, and related disciplines.

• Serve as a liaison between the Stanford Center for Precision Mental Health, partnering departments, hospital administration, imaging facilities, and community collaborators.

• Support the launch and ongoing operational development of new interdisciplinary translational research initiatives and clinical-research partnerships.

• Identify opportunities to strengthen and expand the Center’s network of clinical research collaborators and translational programs.

• Ensure compliance with research protocols and regulatory requirements; review and audit study documentation for completeness and accuracy and prepare Institutional Review Board submissions and renewals.

• Navigate Stanford Health Care systems, including Epic/EHR and scheduling platforms, to support coordination between clinical care, imaging operations, and research activities.

• Monitor expenditures and operational needs related to project activities and study coordination.

• Serve as a primary contact for research participants, collaborators, clinical partners, funders, and regulatory agencies.

• Other duties may also be assigned.

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* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

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DESIRED QUALIFICATIONS:

• Bachelor's degree in a relevant field (including science, psychology, nursing) with 2+ years of relevant experience in research operations within clinical settings, coordination of research participants and/or research coordination within an academic medical center or academic hospital setting.

• Demonstrated experience navigating the applied, hands-on operations of doing research within a clinical setting and/or academic medical settings (for example, EPIC, referral management, coordination with clinicians). 

• Highly organized with demonstrated examples of project ownership and follow through.

• Prior experience in psychiatry, behavioral health, or neuroscience clinical settings.

• Experience with neuroimaging acquisition or willingness to learn

• Experience in IRB submissions

• Experience with REDCap